HIRING DEPARTMENT NAME
Date
Dear <Name>
Re: Offer of Employment
As a follow-up to our earlier conversation I am pleased to inform you that you have been selected for our current position of <Title>, Grade (if applicable), Dept program name (if applicable). Your salary for this appointment will be <Amount> per month (include salary step if applicable). Your annual salary will be Rs.<Amount>.
It is my understanding from our conversation today that you would be willing to accept this position beginning <DATE>. When you report for work, you will be asked for valid documents to establish your identity and employment eligibility for the hire paperwork process.
I and members of my staff are looking forward to your joining the Department.
Sincerely,
HIRING AUTHORITY
Department Name
cc: Department Personnel File
